The Terms and Conditions and Financial Agreement

The Terms and Conditions and Financial Agreement       

Price list for ALL children not claiming the EYE funding   

8am-12pm         £19.20                  9am-12pm             £15.90                  12pm-3pm              £18.20

8am-3pm           £37.40                  9am-3pm               £34.10                  12pm-4pm              £21.50

8am-4pm          £40.70                  9am-4pm                £37.40                  12pm-5pm              £24.80

8am-5pm          £44.00                  9am-5pm                £40.70                  12pm-6pm              £28.10

8am-6pm          £47.30                  9am-6pm                £44.00

The above prices include a cooked lunch if your child is here after 12pm, you may provide a packed lunch. If you provide a packed lunch the £2.30 will be deducted.

Lunches are charged at £2.30


Fees for ALL children claiming the EYE funding

The hourly rate for funded 2 year olds is £5.04 for the allocated EYE funded hours.

The hourly rate for funded 3 & 4 year olds is £4.26 for the allocated EYE funded hours.

The above rates are set by Somerset county council.

The hourly rate for all other hours over and above the allocated funded hours is £5.30.

Cooked lunches are not included and must be paid for separately in advance.

Fees are invoiced monthly in advance, for all children.          

Where possible invoices will be emailed to parents 7 days before the 1st of the month.

Where email is not possible paper copies will be issued 7 days before the 1st of the month.

Fees are due to be paid in full on the 1st of each month.

Any fees still outstanding on the 7th of the month will incur a late payment surcharge of £25.

One months written notice is required to cancel your child’s booking. Alternatively one months fees will be charged in lieu of notice.

One months written notice is required to reduce the hours of your child’s booking.

Two weeks fees are required as a registration fee and will be deducted off your 1st invoice. This fee together with this signed form confirms your child’s booking.

The registration fee is non-refundable if your child does not start.

Refunds are not possible for sickness.

Children will be refunded up to 2 weeks holiday per year pro rata.

The nursery will be closed for 1 week at Christmas and for all the Bank Holidays.

These days will not be charged.

Children that arrive before their session starts or are collected after their session ends will be charged for the full hour.


Children must be collected on time, if parents are late collecting their child they will be charged £5 per 30 minutes between the hours of 12-5pm. If your child is booked in until 6pm and parents are late collecting them they will be charged £10 per 15 minutes.

We do ask that if parents are going to be late they give us as much notice as possible as we may need to ask extra staff to stay to maintain our legal staff ratio requirements.


Early Years Entitlement Funding (EYE) Universal hours for 3 & 4 year olds.


Rainbow has chosen to operate the EYE funding using the stretched offer, this enables parents to use their funding all year rather than just during term time.

Children become eligible for EYE the term after their 3rd birthday, they are entitled to 570 hours per year.

As Rainbow is open for 51 weeks per year this works out at 570/51 giving an entitlement of 11 funded hours per week, if the child attends for more than 11 hours per week the parents are liable for the fees for these extra hours @ £5.30 per hour.


Early Years Entitlement Funding (EYE) Additional hours.


From September 2017 working parents of 3 & 4 year olds may be entitled to an additional 570 EYE hours per year if they meet the criteria. Please log on to the Childcare Choices website to register:

These hours will also be stretched over the 51 weeks and works out at 22 hrs per week. If the child attends for more than 22 hours per week, the parents are liable for these            extra hours @ £5.30 per hour.


The Grace Period for the Additional hours  * Taken from the SCC website *     

The government has introduced a “grace period” to enable parents to retain their childcare place for a short period should they become ineligible for the extended

entitlement (30 hours funded childcare offer).

This will allow continuity for the child and also give the parent sometime to regain

employment. Early years and childcare providers can also be assured that if they

offer the extended entitlement they will not run the risk of having an empty place immediately should the parents circumstances change.

A child will enter “the grace period” when the child’s parents cease to meet the eligibility criteria to receive the extended entitlement.

Somerset County Council will notify providers when a parent falls out of eligibility and inform them of the grace period end date.


The table below shows the grace period end dates   

Date Parent receives ineligible decision on reconfirmation:                                            Grace Period End date:

1st January – 10th February                                                                                                     31st March

11th February – 31st March                                                                                                      31st August

1st April – 26th May                                                                                                                  31st August

27th May-31st August                                                                                                              31st December

1st Steptember- 21st October                                                                                                 31st December

22nd October – 31st December                                                                                              31st March


Early Years Entitlement Funding (EYE) Universal hours for 2 year olds.   


Some 2 year old children are entitled to EYE funding if they meet the criteria, please go to the Childcare Choices website for more information and to register.


To claim the EYE funded hours we need to take a copy of your child’s birth certificate or passport, and parents need to complete and return a parents declaration form.

We only need to take one copy of your child’s birth certificate, this must be sent to Somerset County Council with the child’s first funding application.

Parents declaration forms must be returned during the first 2 weeks of term.

In order to claim the EYE additional hours we require in addition to the child’s birth certificate and parent declaration form, the parents NI numbers.

In order to claim the EYE for 2 year olds we require in addition to the child’s birth certificate and parent declaration form, a copy of the letter form SCC which states that the child is eligible for 2 year funding.

If the legal documents required are not returned within the 1st 2 weeks of term, the child’s parents will be invoiced for the sessions as we will be unable to make an EYE claim.


Debt Collection Procedure.      


If fees are not paid in full by the 7th of the month. Rainbow will follow our non-payment of fees procedure as follows.

A £25 late payment surcharge will be added to the account and parents will be emailed/telephoned to inform them.

If payment is not received by the end of the month, parents will be contacted to arrange a payment plan.


If debt is not cleared or payments within the payment plan are not made, the child’s place will be withdrawn and the debt will be passed onto P & J debt collection services.